What to do if the Content Version limit exceeded?

The number of Content Version limits depends on the Salesforce Edition. You can check the details of Salesforce CRM Content Limits here. 

The number of Attachments that can be added to Content per 24 hours is 2500 by default. So, if you want to import 26000 files, the migration will last 11 days. 

To solve the issue, you can request Salesforce.com Support for the limit increase in line with the requirements of the project. More information about increasing the maximum number of ‘Content Versions’ you can find here.

If you have exceeded the Content Version limit in Salesforce, there are a few steps you can take to manage the situation:

1. Review and Delete Unused Content: Start by reviewing your existing content and identifying any outdated or unused files. Remove any content that is no longer needed or relevant. This can help free up space and reduce the number of content versions.

   

2. Enable Content Version Deletion: By default, Salesforce does not allow you to delete individual content versions. However, you can contact Salesforce support and request to enable the "Delete" button on content versions. Once enabled, you can delete specific versions to free up space.

   

3. If you have older versions of content that are no longer necessary for everyday operations but still need to be kept for compliance or reference purposes, you may want to consider archiving or exporting them. Salesforce provides options to archive or export content versions to external storage or file systems.

   

4. Increase Storage Limits: If you anticipate exceeding the Content Version limit on an ongoing basis, you may need to consider increasing your storage limits. Contact Salesforce support or your Salesforce account representative to discuss your storage requirements and explore options for increasing your limits.

   

5. Optimize Content Version Management: Implement best practices for content version management within your organization. This includes establishing guidelines for version control, document naming conventions, and ensuring users are properly trained on managing content in Salesforce. By optimizing how content is created and managed, you can help prevent unnecessary version proliferation.

Remember to consult Salesforce documentation and reach out to Salesforce support or your Salesforce administrator for specific guidance and assistance tailored to your organization's needs.